CIQA 2023-24

 

CIQA 2023-24

 

Date of notification of the Centre   Click Here

Appointment Letter and Joining Report of Director- Click Here

Meeting details:-

Meetings

Date-Month-

Year

Minutes

Approval of

Minutes

Meeting 1

 

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Meeting 2

 

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Part – II: Requirements as per Centre for Internal Quality Assurance (CIQA) Functioning

 

S.No.

Provisions in Regulations

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1.

Quality maintained in the  services

provided to the learners

Grievances

Induction Programme

Induction Report

Lecture on Odl

PCP Schedule

2.

Self-evaluative               and              reflective exercises undertaken for continual quality improvement in  all  the systems and processes of the Higher

Educational Institution

Seminar

Project Notification

VIVA Voce

SLM writting Order

Library Record

SLM Committee Proceeding

Financial Audit

3.

Contribution in the identification  of the key areas in which Higher Educational Institution should

maintain quality

SLM Preparation

Text Message to Student

Cocurricular activities 2022-23

 

4.

Mechanism  devised  to  ensure  that the quality of Open and Distance Learning programmes matches with the  quality  of  relevant  programmes in conventional mode (For Dual Mode HEIs)

BOS

PCP Remuneration 2022-23

5.

Mechanisms devised for interaction with and obtaining feedback from all stakeholders namely, learners, teachers, staff, parents, society, employers, and Government for

quality improvement.

Feedback Report

6.

Measures suggested to   the authorities of Higher Educational Institution    for qualitative improvement

Diploma Approval

7.

Implementation of its recommendations through periodic reviews

MA Education

M.Com.

 

8.

Workshops/ seminars/ symposium organizedon quality related themes, ensure participation of all stakeholders, and disseminate the reports of such activities among all the stakeholders in Higher

Educational Institution.

Seminar

9.

Developed and collated best practices in all areas leading to quality enhancement in services to the learners and disseminate the  same all concerned in Higher Educational

Institution

 

10.

Collected, collated and disseminated accurate, complete and reliable statistics about the quality of the

programme(s).

 

11.

Measures taken to ensure that Programme Project Report for each programme  is  according  to  the norms and guidelines prescribed  by the Commission and wherever necessary by the appropriate regulatory authority having control

over the programme

 

12.

Mechanism to ensure the proper implementation  of   Programme Project Reports

 

13.

Maintenance of record of Annual Plans and Annual Reports of Higher Educational Institution, review them periodically and generate actionable reports.

 

14.

Inputs provided to the Higher Educational                  Institution                 for restructuring of programmes in order to make them relevant to the job

market.

 

15.

Facilitated system based research on ways of creating learner centric environment and to bring about qualitative change in the entire

system.

 

16.

Steps taken as a nodal coordinating unit for seeking assessment and accreditation from a designated body

for accreditation such as NAAC etc.

CIQA Internal

CiQA External

17.

Measures         adopted        to         ensure internalisation                                             and

institutionalisation               of            quality

enhancement        practices        through periodic accreditation and audit

 

18.

Steps taken to coordinate between Higher Educational Institution and the Commission for various quality

related initiatives or guidelines

 

19.

Information obtained from other Higher Educational Institutions on various quality benchmarks or

parameters and best practices.

 

20.

Recorded activities undertaken on quality assurance in the form of an annual report of Centre for Internal

Quality Assurance.

 

21.

Submitted Annual Reports to the Statutory Authorities or Bodies of the Higher Educational Institution  about its activities at the end of each

academic session.

 

(a) Submitted a copy of report in the format as specified by the Commission, duly approved by the statutory authorities of the Higher Educational Institution

annually to the Commission.

 

22.

Overseen the  functioning  of  Centre for Internal Quality Assurance and approve the reports generated by Centre  for   Internal   Quality Assurance on the effectiveness of quality assurance systems and

processes

 

23.

Facilitated adoption of instructional design requirements as per the philosophy of the Open and Distance Learning decided by the statutory bodies of the HEI for its different

academic programmes

 

24.

Promoted       automation         of      learner

support      services     of     the      Higher Educational Institution

On Job Training Programme

25.

Coordinated with external subject experts or agencies or organisations, the activities pertaining to validation and annual review of its in-house processes

 

26.

Coordinated  with  third   party auditing bodies for quality audit of programme(s)

 

27.

Overseen the preparation of Self- Appraisal Report to be submitted  to the Assessment and Accreditation agencies on behalf of Higher Educational Institution

CIQA Internal

CiQA External

28.

Promoted               collaboration                and association for  quality  enhancement of Open and Distance Learning  mode of education and research therein

On Job Training Certificate

29.

Facilitated                 industry-institution linkage for providing exposure to the learners and enhancing their employability.

Placement Cell

Compliance of Quality Monitoring Mechanism – As per Annexure–I (Part V (2)) of UGC (ODL Programmes and Online Programmes) Regulations, 2020 :

 

Sr.No.

Provisions in Regulations

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1.

Governance, Leadership and Management:

  1. Organisation Structure and Governance
  2. Management
  3. Strategic Planning
  4. Operational Plan, Goals and Policies

 

2.

Articulation of Higher Educational

Institution Objectives

 

3.

Programme Development and Approval Processes

  1. Curriculum Planning, Design and Development
  2. Curriculum Implementation
  3. Academic Flexibility
  4. Learning Resource
  5. Feedback System

 

4.

Programme Monitoring and Review

 

5.

Infrastructure Resources

 

6.

Learning Environment and Learner

Support

 

7.

Assessment and Evaluation

 

8.

Teaching Quality and Staff

Development

 

Compliance of Process of Internal Quality Audit – As per Annexure–I (Part V (3)) of UGC (ODL Programmes and Online Programmes) Regulations, 2020 :

 

Sr.No.

Provisions in Regulations

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1.

Academic Planning

 

2.

Validation

Internal CIQA Meeting Proceding

 

3.

Monitoring,         Evaluation         and Enhancement Plans

  1. Reports from Learner Support Centres (for  Open  and Distance Learning programmes)
  2. Reports from Examination Centres
  3. External Auditor or other External Agencies report
  4. Systematic Consideration of Performance Data at Programme, Faculty and Higher Educational Institution levels
  5. Reporting and Analytics by the Higher Educational Institution
  6. Periodic Review

Monthly Report of LSC

Annual Account Report External

Part – III: Human Resources and Infrastructural Requirements

Details of Administrative staff- Appointment letter with salary details

Faculty Salary Detail- Click Here

Part – IV: Examinations

Compliance status of ‘Evaluation’ and ‘Certification’ – As per Regulations 15 and 16 of UGC (ODL Programmes and Online Programmes) Regulations, 2020

S.No.

Provisions in Regulations

Whether complied Yes/No

If Yes, Upload

relevant document

If No, Reason thereof

1.

The Higher Educational Institution shall adopt the guidelines issued by the Commission for the conduct of proctored examinations.

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2.

A Higher Educational Institution offering Open and Distance Learning Programmes shall have a mechanism well in place for evaluation of learners enrolled through Open and Distance Learning mode and their certification.

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3.

The evaluation shall include two types of assessments continuous or formative assessment and summative assessment in the form of end semester examination or term end examination:

 

Provided that no semester or year-end examination shall be held unless:

  1. The Higher Educational Institution is satisfied that at least 75 per cent. of the programme of study stipulated for the semester or year has been actually conducted;
  2. For Open and Distance Learning mode: the learner has minimum attendance of 75 per cent. in the programme specific Personal Contact Programme (excluding

counselling) and lab component of each

Ordinance

Degree/ CMC format

Attendance

 

 

 

S.No.

Provisions in Regulations

Whether complied Yes/No

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relevant document

If No, Reason thereof

 

of the programmes; and detailed attendance records have been maintained by Learner Support Centre/Regional Centre/ Higher Educational Institution

 

 

4.

The curricular aspects, assessment criteria and credit framework for the award of Degree programmes at undergraduate and postgraduate level and/or Post Graduate Diploma programmes through Open and Distance Learning mode shall be evolved by adopting same standards as being followed in conventional mode by the dual mode Higher Educational Institutions and in Open Distance Learning mode by the Open Universities

Yes

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5.

The weightage for different components of assessments  for  Open  and  Distance Learning mode shall be as under:

  1. continuous  or  formative  assessment (in semester): Maximum 30 per cent.
  2. summative assessment (end semester examination or             term             end examination): Minimum 70 per cent.

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6.

The Higher Educational Institution shall notify all assessment tools to be used for formative and summative assessments

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S.No.

Provisions in Regulations

Whether complied Yes/No

If Yes, Upload

relevant document

If No, Reason thereof

7.

Marks or grades obtained in continuous assessment and end semester examinations or term end examinations shall be shown separately in the grade card

 sample

 

8.

A Higher Educational Institution offering a Programme in Open and Distance Learning mode shall adopt a rigorous process in development of question papers, question banks, assignments and their moderation, conduct of examination, evaluation of answer s by qualified teachers, and result declaration, and shall so frame the question papers as to ensure that no part of the syllabus is left out of study by a learner.

Process

 

9.

The examination of the programmes in Open and Distance learning mode shall be managed by the examination or evaluation Unit of the Higher Educational Institution and shall be conducted in the examination centre as given under these regulations.

Exam Centre List

 

 

10.

(a) The Examination  Centre  shall  have proper monitoring mechanisms for Closed-Circuit Television (CCTV) recording of the entire examination

procedure.

No

 

(b) Availability of biometric system

No

 

 

 

S.No.

Provisions in Regulations

Whether complied Yes/No

If Yes, Upload

relevant document

If No, Reason thereof

 

(c) The attendance of examinees shall be authenticated through biometric system as per Aadhaar details or other Government identifiers of Indian

learners

NO

 

(d) In case of non-availability of the Closed- Circuit Television facilities, the Higher Educational Institution shall ensure that proper videography be conducted and video recordings are submitted by particular incharge of examination centre to the Higher Educational

Institution

No

 

11.

The Higher Educational Institution shall retain all such Closed- Circuit Television recordings in archives for a minimum period of five years

No

 

12.

(a) There shall be an  observer  for  each  of the  Examination  Centre  appointed   by the Higher Educational Institution and

Details of Observer assigned

 

(b) It shall  be  mandatory  to  have  observer

report         submitted          to        the         Higher Educational Institution

 

Observer Report

 

13.

(a) All end semester examinations or term end examinations for programmes offered   through   Open   and   Distance

Learning    mode    shall    be    conducted

Proctored Examination

 

 

 

S.No.

Provisions in Regulations

Whether complied Yes/No

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relevant document

If No, Reason thereof

 

through proctored examination (pen- paper or online or computer  based testing) within Territorial Jurisdiction, in the examination centre as mentioned in

these regulations.

with Territorial Jurisdiction

 

(b) The  Exams   shall   be   under  the  direct

control and responsibility of the Open and Distance Learning mode Institution

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14.

The Examination Centre shall be located in Government                       Institutions                       like KendriyaVidyalaya(s),NavodayaVidyalaya(s), Sainik   School(s),   State   Government Schools, etc. can also be identified as examination centre(s) under direct overall supervision of a Higher Educational Institution offering  education  under  the Open  and  Distance  Learning   mode including approved affiliated colleges under the  University  system  in  the  Country  and no Examination Centres shall be allotted to private organisations or unapproved Higher Educational Institutions

Exam Center List

 

 

15.

The Learner Support Centres, as defined in the regulations and within the territorial jurisdiction, can also be used as examination centres provided they fulfill the criteria of an examination centre as defined in these regulations

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S.No.

Provisions in Regulations

Whether complied Yes/No

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relevant document

If No, Reason thereof

16.

The ‘Examination Centre’ shall be established within the territorial jurisdiction of the Higher Educational Institution

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17.

  1. Each award of Degree at undergraduate and postgraduate level and post graduate diploma for Open and Distance Learning shall be assigned a unique identification number and shall have Photograph Aadhaar  number  or  other government recognised identifier or Passport number, as applicable, Other relevant  details  of  the  learner along with the Programme name.

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(b) Each award shall also be uploaded on the National Academic Depository

Click Here

 

18.

It  shall  be  mandatory  for  Higher Educational Institution to mention the following on the backside of each of the degrees/certificates and mark sheets issued by the Higher Educational Institution to the learners (for  each  semester  certificate  and at the end of the programme): (i) Mode of delivery; (ii) Date of admission; (iii) Date of completion; (iv) Name and address of all Learner Support Centres (only for Open and

Distance Learning); (v) Name and address of

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S.No.

Provisions in Regulations

Whether complied Yes/No

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relevant document

If No, Reason thereof

 

all Examination Centres

 

 

 

Part – V: Programme Project Report (PPR) and Self-Learning Material (SLM)

Compliance status of ‘Guidelines  on  Programme  Project  Report’  –  As  per Annexure - V of UGC (ODL  Programmes  and  Online  Programmes)  Regulations, 2020

UG sample PPR,   PG sample PPR, Professional Course PPR and authority approval

 

Compliance status of ‘Quality Assurance  Guidelines  of  Learning  Material  In Multiple Media And Curriculum And Pedagogy’  –  As  per  Annexure  -  VI  of  UGC (ODL Programmes and Online Programmes) Regulations, 2020-

SLM sample and authority approval

 

Compliance status in respect of Self-Learning Material–  As  per  Annexure - VII  of UGC (ODL Programmes and Online Programmes) Regulations, 2020

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Part – VI: Programme Delivery through Learner Support Centre (LSC)

 

       

 

Copy of Data related to the sests in ICDEOL

Ciqa Internal Committee for Part-9

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